REGULAR BOARD MEETING
Manhattan Beach USD
April 22, 2015 6:30PM
Board Room
325 S. Peck Avenue
Manhattan Beach, CA 90266
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| Dr. Dawnalyn Murakawa-Leopard |
In compliance with the provisions of Assembly Bill 1200 and Government Code Section 3547.5, districts are to "disclose at a public meeting of the public school employer in a format established for this purpose" the major provisions of contract language prior to approval of the agreement.
During the 2014-2015 school year, the District and the California School Employees Association and its Chapter 126 (Classified Unit) negotiated several changes to the existing collective bargaining agreement. Pursuant to Education Code Section 42142, the District has, as required, sent to the Los Angeles County Office of Education (County Office) the potential budgetary impacts and associated required revisions to the District’s current budget within 45 days of the settlement. The proposed contract language and associated potential budgetary impacts, along with the potential impacts of changes to compensation for management, confidential, and some unrepresented employees, are disclosed through the attached tentative agreement and AB1200 Public Disclosure Form.
It is recommended that the Board of Trustees hold a public hearing for the purpose of hearing public comments, input and feedback regarding the effects of bargaining settlements/MOUs and of proposed enhancements to compensation. It is further recommended the Board approve the AB 1200 County Office of Education forms showing effects of Bargaining Unit Settlements/MOU/compensation changes as well as the Tentative Agreement between MBUSD and CSEA and its Chapter 126.
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| A hearing and approval are recommended. |
AB 1200 Forms
AB 1200 Review Letter from LACOE
Tentative Agreement
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| Mrs. Carolyn Seaton |
| In accordance with past practice regarding negotiated salary increases, all management and confidential employees typically receive the same salary increase as received by all other employees. As a result of the November 3, 2014, salary settlement between the District and Manhattan Beach Unified Teachers Association (MBUTA), and the March 27, 2015, salary settlement between the District and the California School Employees Association Chapter 126, staff is recommending the same settlement be applied to all management and confidential employees, retroactive to July 1, 2014. This does not include any change to the Superintendent's salary. |
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| It is recommended the Board of Trustees approve implementation of a 4.21% salary increase for all unrepresented management and confidential personnel, retroactive to July 1, 2014. |
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| With the implementation of the Local Control Funding Formula in 2013-14, the State of California required that local districts provide funding for Regional Occupational Centers and Programs at the same level as in prior years. This Maintenance of Effort requirement was effective for 2013-14 and 2014-15 and will no longer be in effect in 2016-17. As a result of the uncertainty of funding resulting from this change, the Governing Board of the Southern California Regional Occupational Center (SoCal ROC) convened a subcommittee to make recommendations regarding funding options. The subcommittee met several times and prepared a recommendation, reflected in the proposed amendment to the Joint Powers Authority Agreement, which was approved by the SoCal ROC Governing Board on March 19, 2015.
The proposed amendment applies to the 2015-16 fiscal year only. If approved by all parties, it will establish the 2015-16 SoCal ROC operating budget at $4.5 million. Each participating district will contribute an amount equal to 50 percent of the 2014-15 CTE augmentation grant received by the district. Any additional funding needed to support the operating budget will be provided from adult fee revenues and existing reserves.
It is anticipated that the approval of this amendment would result in a reduction in the District's contribution to the SoCal ROC program; remaining augmentation grant funding would then be available to support MBUSD-provided career and technical education programs. |
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| Approval is requested. |
SoCal ROC Amendment to JPA
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| Dr. Dawnalyn Murakawa-Leopard |
The current Extended Day Program (EDP) fee structure provides options for parents to enroll their Kindergarten students before, after, or both before and after the Kindergarten school day. Because of the AM and PM structure of the Kindergarten program, this results in six different options for Kindergarten parents; however none of these options allows a Kindergarten parent to enroll their Kindergarten student in EDP for a time period that will match the schedule of their older siblings' school day.
Based upon feedback from current EDP parents, it is estimated that approximately 50% of EDP parents would be interested in a Kindergarten EDP schedule that would allow them to drop off and pick up their Kindergarten students at the same time as their older students. Providing an option that mirrors the school day in this manner would increase capacity for Kindergarten students (allowing EDP staff at each site to utilize their 1st-5th grade classrooms for Kindergarten students during the 1st-5th grade school day) and would thereby reduce the EDP Kindergarten waiting list.
The proposed new fee structure would provide one fee for Kindergarten students whose parents wish to enroll them in EDP during the regular school day, another fee for Kindergarten students whose parents wish to enroll them in EDP during after school extended hours, and a third fee for Kindergarten students whose parents wish to enroll them for the full day, from 7 am until 5:55 pm. The proposed fee structure does not increase fees charged for Kindergarten students, but rather mirrors the fees for current PM Kindergarten students.
Restructuring the EDP for Kindergarten students in this manner would require the addition of 1 EDP Kindergarten teacher and 1 EDP aide at Grand View, Pacific, and Pennekamp, for a projected additional annual cost of approximately $324,000. The resulting increased capacity for an additional 105 students will generate projected increased annual revenue of approximately $472,500, with a net revenue increase of approximately $148,500.
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| Approval is recommended. |
Proposed EDP Fee Schedule
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| Dr. Brett Geithman |
Approval is requested for MBUSD to contract with Momentum in Teaching to conduct a Reading Workshop Professional Development session titled "Laying the Groundwork for Reading Workshop - Part I" for all elementary teachers. If approved, teachers will select one date to attend this training: June 22, 2015, July 2015, August 2015 or September 2015.
This professional development was a part of the Reading Workshop recommendation presented to the Board by the Reading Committee on December 10, 2014.
The goal of the workshop is to sustain change with a capacity-building professional development that promotes the structures, processes, and policies necessary for productive, professional growth in reading. Momentum in Teaching consultants' ongoing support for the implementation of Balanced Literacy, which includes Reading and Writing Workshop, in conjunction with that of TOSA, Rose Ahrens and the MBUSD Reading Committee, communicates MBUSD's commitment to the Reading and Writing Workshop methodology of writing instruction.
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| Approval is recommended. |
Momentum in Teaching Invoice #193
Momentum in Teaching Invoice #203
Reading Workshop Board Presentation 12.10.14
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| Dr. Michael Matthews |
This week, April 20-24, is Earth Week in our country. Today, April 22, is Earth Day. Staff believes this might be a good time to inform the Board and the community about the work of our newly-formed District Green Committee.
The Board acknowledged and celebrated Grand View Elementary School when it was honored as one of the Nation's first ever National Green Ribbon Schools in 2012. Although Grand View has been a leader in the Manhattan Beach Unified School District (and the nation), there has been good work happening at all schools. This year, District PTA leaders, Cathey Graves, President, and Kathy Crawford, Vice President, worked with Superintendent Matthews who formed a new District Green Committee to oversee and encourage green activities throughout the District.
The committee is diverse and community-based. The group includes a green representative from each school, members of the MBUSD Maintenance and Operations Department, Director of Food Services, leaders from PTAs from each school, the city of Manhattan Beach, Waste Management, Grades of Green, Growing Great, and Beach Cities Health District. With such a diverse group, there are many who have ideas on best practices, and many who are ready to work to make this happen in our District.
Earlier this year, Cathey Graves, Kathy Crawford, and Mariel Waller led an effort to have the District apply to be a National Green Ribbon District. Only one district is chosen from each state, that is the Gold Medal winner. Manhattan Beach Unified was selected as the Silver Medal winner this year. Although we were disappointed not to be chosen for this prestigious award, we are proud to be recognized as one of the top districts in the state in sustainability and efforts to be green from students, employees and parents.
In this presentation, leaders from the Green Committee will present information to the Board on efforts made so far and plans for the future.
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Green Presentation
MBUSD Executive Summary
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| Dr. Michael Matthews |
Every six years a high school gets a major visit for reaccreditation. A few weeks ago, a team of seven leaders from the Western Association of Schools and Colleges (WASC) spent three days at Mira Costa High School validating their self-study. The entire staff at Mira Costa High School, led by self-study coordinators Mike McAvin and Alan Zeoli, put together a large and comprehensive report about the state of Mira Costa High School. The visiting committee read the report and spoke with all constituencies: students, parents, teachers and administrators, to gain a solid understanding of the school and compare it to the self-study. The team then provided a report upon their departure and has made its recommendation for future accreditation. Dr. Ben Dale will describe the process to the Board.
This year, with the absence of STAR testing, all the criteria for California Distinguished School have disappeared. As an interim, the new award for secondary schools is the Gold Ribbon School. Both Mira Costa and MBMS qualified to apply. Both of their applications were accepted. Separate teams have visited each school over the last few weeks to review the school. We congratulate both MBMS and Mira Costa High School on their progress so far with the Gold Ribbon Award. Dr. Ben Dale and Mr. John Jackson will describe the process to the Board.
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WASC Action Plan 2015
WASC Report Summary
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| Robinson Elementary school's fifth grade teachers are requesting Board permission to attend Marine Science Adventure Camp on Catalina Island on April 22-24, 2015. The 31 male students and 33 female students along with their chaperones, 4 male and 4 female, will travel to Catalina on Catalina Classic Cruises. While at the camp, the students will participate in outdoor science activities in conjunction with their science curriculum. The students will also participate in snorkeling and kayaking. Three days of school will be missed, 4/22, 23, and 24); scholarships will be provided; no cost will be borne by the district. |
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| Approval is recommended. |
Robinson Science Adventure
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| Mira Costa High School's Model United Nations is requesting Board permission to attend the Davis Model United Nations Conference (DMUNC) on May 15-17, 2015. The 20 male students and 20 female students along with their chaperones, 2 male and 2 female, will travel to Sacramento via Southwest Airlines where they will board a bus to the Hallmark Inn in Davis, CA. The DMUNC is an annual high school level United Nations simulation presented by Model United Nations University of California Davis each Spring. High school delegates from all over California come to represent different countries in a simulation of world bodies discussing and debating world issues. One day of school will be missed, May 15, 2015; scholarships will be provided; no cost will be borne by the district. |
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| Approval is recommended. |
MCHS Model UN
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Mira Costa High School's marine science teachers (grades 10 - 12) are requesting Board permission to travel to Catalina Island on May 16 - 18, 2015. The 12 male students and 8 female students and their chaperones, 2 male and 1 female, will travel to Catalina via tall ship. While on the ship the students will learn sailing techniques, navigation using nautical charts, and drive remote operated underwater vehicles. While on the island, the students will be engaged in outdoor activities such as snorkeling and sea kayaking. All of these activities tie directly to concepts learned in class.One day of school will be missed (Monday, May 18); scholarships will be provided; no cost will be borne by the district.
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| Approval is recommended. |
MCHS Marine Science
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Mira Costa High School's varsity tennis team has qualified to participate in the California Interscholastic Federation (CIF) tennis championships held in Ojai, California. The published accepted entries list from CIF was received on March 25, 2015.
The three male team members along with their coach, will travel to Ojai via school leased van on April 22, 2015, and will participate in tournaments until April 25, 2015, at the latest. Accommodations are at the Casa Ojai Inn; scholarships will be provided; no cost will be borne by the district.
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Ratification is recommended.
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MCHS Varsity Tennis
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The Mira Costa High School dance team has been invited to compete in the Sharp national Dance Competition at the Cashman Center in Las Vegas, Nevada on April 17 - 19, 2015. The 9 female dancers, their coach, and one female chaperone will travel to Las Vegas via private automobile. Accommodations will be provided by the Treasure Island Hotel in Las Vegas; scholarships will be provided; no cost will be borne by the district.
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| Approval is recommended. |
MCHS Dance Team
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| The students in the 6th Grade at Manhattan Beach Middle School traveled to the Pali Institute on March 30 - April 3, 2015, to participate in the 6th grade science camp at the Pali Mountain Institute in Running Springs, California. The 235 male and 219 female students along with their teachers traveled via a district-approved bus line, Pacific Coachways. While at the camp, the students participated in science activities in conjunction with their school science curriculum. Five days of school were missed, March 30 - April 3, 2015. Scholarships were provided. Please see the attached list of teacher chaperones and support staff. |
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| Ratification is recommended. |
Pali Institute
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| Approval is requested to engage in a contract with UCLA Center X to provide 20 hours of Common Core Mathematics parent workshops by June 30, 2015. With the transition to the Common Core State Standards and shift to a Balanced Mathematics/Cognitively Guided Instruction (CGI) instructional methodology it is important for parents to understand changes in the classroom, what homework will look like in the future, and how to help their child. Dr. Carolee Koehn, UCLA Center X, and Dr. Brett Geithman have presented at multiple MBUSD PTA meetings where parents have expressed a need for future workshops in mathematics. |
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| Approval is recommended. |
UCLA Center X and MBUSD Parent Workshop Contract for the 2014-15 School Year
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| Lucy Calkins and her colleagues at the Teachers College Reading and Writing Project have created a new series of Units of Study in Teaching Reading. This series offers grade-by-grade curricula in reading designed to meet ambitious 21st century global standards. Drawing on learning gleaned from decades of research, curriculum development, and working shoulder-to-shoulder with students, teachers, and school leaders, this new reading series is rooted in the Project’s best practices and newest thinking. The series includes state-of-the-art tools and methods for teaching reading and is undergirded by the Project’s learning progressions in reading for literature and informational texts.
The Units of Study were part of the Reading Committee's December 10, 2014 board recommendation. These units are the curriculum to support Reading Workshop, which the MBUSD Board of Trustees approved as the elementary reading curriculum on December 10, 2014.
It is recommended to approve the purchase of the Units of Study for Teaching Reading for each elementary teacher. |
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| Approval is recommended. |
Units of Study for Teaching Reading Quote 4.22.15
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Amendment to the Contract is necessary per a change in services as mandated by an Individualized Education Plan (IEP). Services will be provided as designated in the student IEP. The Master Contract is effective from July 1, 2014, through June 30, 2015.
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| Ratify Amendment to District Master Contract for 2014/15 school year for Nonsectarian, Nonpublic School Services with Carousel School. |
Exhibit 1 - Carousel Amend 1 MasCon 1415
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Contract is necessary as per a change in services as mandated by an Individualized Education Plan (IEP). Services will be provided as designated in the student IEP. The Master Contract is effective from April 22, 2015, through June 30, 2015.
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| Approve District Master Contract for 2014/15 school year for Nonsectarian, Nonpublic Agency Services with Shabani Institute. |
Exhibit 1 - Shabani MasCon 1415
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| An agreement between District and Ann Simun, Psy D. dba Neuropsychology Partners, Inc. is needed to provide educational assessment consultation services in accordance with the District's Independent Evaluation Policy. |
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| Ratify Student Services Special Employment Agreement for 2014/15 School Year with Neuropsychology Partners, Inc. |
Exhibit 1 - Neuropsychology ConCon 1415
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Contract is necessary to provide compensatory services as mandated by an Individual Education Plan (IEP). Services will be provided as designated in the student IEP. The Master Contract is effective from March 9, 2015, through June 30, 2015.
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| Ratify Amendment to District Master Contract for 2014/15 School Year for Nonsectarian, Nonpublic Agency (NPA) Services with Sunbelt Staffing, L.L.C. |
Exhibit 1 - Sunbelt Staffing Amend 1 MasCon 1415
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As a result of Agreement finalized on April 2, 2015, the District will reimburse parents for educational fees and costs.
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| Ratify reimbursement to parents for educational fees and costs. |
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| The current hourly rate of pay for certificated teachers who serve MBUSD's home and hospital students is not commensurate with the $40.64 negotiated rate for additional hours received by other MBUSD certificated staff. Raising the home and hospital teachers' hourly rate to $40.64 will bring their pay in line with other teachers in the district. |
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Approval is requested.
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The District's Personnel Commission is comprised of three (3) individuals who must be registered voters, reside within the boundaries of the Manhattan Beach Unified School District, and be "known" adherents to the principle of the merit system. One member of the Commission is appointed by the Board of Trustees, one member is appointed by the Board upon recommendation of the classified employees, and the third member is appointed by the other two (2) members of the Commission. The term of all three commissioners is three (3) years.
Mr. Charles Southey completed his Bachelor of Arts in psychology at Dickinson College, and his Masters of Business Administration at Pepperdine University's Graziadio School of Business and Management. His career has been dedicated primarily in the area of pharmaceutical sales. His experience as a manager has included training, supervision and evaluation of numerous employees. Mr. Southey is a parent at Grand View Elementary School and has served as an AYSO coach. In 2010, he earned a President's Club Award. Mr. Southey enjoys providing service to the school community by participating on the Personnel Commission. He has expressed his willingness to continue as a Personnel Commissioner for an additional three-year term.
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| Ratification is recommended. |
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Lynn McIver worked as an elementary teacher for the Manhattan Beach Unified School District until she retired in June 2007. As a consultant, she provides services to the Reading Club and Written Expression Club for Grade 4 at Robinson Elementary School.
The funding for Ms. McIver's current consultant contract has been expended; therefore, Principal Nancy Doyle requests an extension to the contract that will allow Ms. McIver to continue providing services through the remainder of the 2014-2015 school year. The funding for the extension of this contract been approved by the Robinson PTSA.
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| Approval is recommended. |
Amended Personal Services Agreement with Mary Lynn McIver
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| Dr. Dennis Fox is an independent education consultant whose work focuses on standards, assessment, data analysis and leadership. He is known for his user friendly tools and strategies for collecting, organizing, analyzing, interpreting and using data to improve instruction and leadership, and maximize student learning.
He is the former Senior Project Director, Center for Assessment and Accountability, Los Angeles County Office of Education. He was also was also a consultant for ten years with the Southern California Comprehensive Assistance Center, United States Department of Education. Dennis worked for twenty-five years, K-12, as an elementary school teacher, middle school teacher, middle school counselor, high-school counselor, middle school assistant principal, elementary school principal and middle school principal. He has also taught classes at numerous colleges and universities, and is a frequent speaker at local, state, and national education conferences. For the past twenty-one years, Dennis has been helping teachers and administrators skillfully analyze data and then use the findings to make timely and effective adjustments in instruction and leadership practices in order to better meet the needs of students. The processes and practices he has developed address a wide range of data.
Dennis worked with Dr. Matthews, Dr. Geithman, Dr. Dale, Mrs. Seaton, and other members of the 21st Century Consortium for a half-day on Thursday, April 16, 2015. He will conduct an additional half day of training with MBUSD staff on the District's LCAP data in May, 2015.
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| Ratification is recommended. |
Consultant Agreement with Dr. Dennis Fox
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In August of 2011, the Board approved an agreement with Koury Engineering and Testing, Inc., to provide geotechnical, seismic, and materials engineering and testing inspection services as required by the Division of the State Architect (DSA) for the Measure BB construction project at Mira Costa High School. The original authorization for this contract was not to exceed $304,090. This amount was increased by $161,427.75 in October 2012 and by an additional $149,151.75 in March 2013, per accompanying Change Order Requests #1 and #2. In July 2014, the Board authorized an additional $50,000 pending receipt of an anticipated change order request. Based on Board authorizations, the total authorization was then $664,669.50.
At this time, Koury Engineering and Testing, Inc. has provided a third Change Order Request to encompass the $50,000 authorized in July plus additional services projected through the completion of the project. The total Change Order Request is for $69,953.75, which, less the $50,000 already approved, results in an increased authorization amount of $19,953.75, for a total authorization amount of $684,623.25.
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| Approval is recommended. |
Koury Change Order Request #3
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The attached material details the District's share of Developer Fees collected during the months of January 2015 through March 2015. The total received for the months of January 2015 through March 2015, is $157,760.50. Developer Fees are budgeted in the Capital Facilities Fund (Fund 25).
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It is recommended the Board of Trustees accept the January 2015 through March 2015 report for receipt of Developer Fees.
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Developer Fee Report for 4 22 2015 agenda
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In order to avoid problems concerning retroactive salary adjustments for represented bargaining unit employees and unrepresented staff, such as confidential and management, the following information is provided.
Generally, salary adjustments can be made retroactive to the date upon which salaries are declared indefinite. If salaries for next year (2015-16) are not set before the year begins, it is necessary to have the governing board take action before July 1, 2015, if our District intends to permit retroactivity. These requirements are described in the attached LACOE Bulletin #4065.
Represented employees' salaries become indefinite upon expiration of a collective bargaining contract or the salary provisions of the contract. In these instances, it is not necessary for the governing board to declare salaries indefinite. Most contracts expire on June 30, and therefore result in salaries becoming indefinite on July 1. Some contracts do expire on other dates. If during the valid period of a contract, salaries are reopened for negotiations, a specific governing board action would be required to declare salaries indefinite as of that date or a future date to permit retroactivity.
Unrepresented and management employees' salaries are set by the governing board, by unilateral action. No bargaining is required. As a result, long-standing county counsel opinions apply, which preclude retroactive adjustments, except in instances where salaries have been declared indefinite.
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| As a result of financial uncertainties, negotiations, legislation and other factors, the governing board hereby declares that all management, confidential and other unrepresented employee salaries are declared indefinite for 2015-16. |
LACOE Bulletin 4065
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One of the provisions of the Williams legislation is that all school districts shall report summarized data on the nature and resolution of all complaints received on a quarterly basis to the County Superintendent of Schools (AB 2727, Education Code Section 35186.d). These reports are due quarterly.
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| It is recommended the Board of Trustees approve the attached quarterly Williams Report. |
Williams Quarterly Report Jan - March 2015
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| Manhattan Beach has been a part of the 21st Century Superintendent's Consortium since 2012. Member districts are similar to Manhattan Beach Unified in that they are high performing and relatively small districts from across the country. This week, member districts traveled to Manhattan Beach to visit Mira Costa High School and learn about best practices for districts such as ours. Dr. Matthews will present information about last week's consortium meeting. |
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21st Century Consortium
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| In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the Board meeting room, to access written documents being discussed at the Board meeting, or to otherwise participate at Board meetings, please contact the Board Secretary, Nancy Bogart, at 310-318-7345. |
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