California Education Code Section 42130 requires all public school districts to annually file at least two interim financial reports with their local county superintendent of schools and the State Department of Education. The Second Interim Budget Report covers the financial and budgetary status of each school district for the period November 1, 2014, to January 31, 2015.

Interim reports serve as “snapshots” of the District’s financial condition at a point in time. Multi-year budgets are highly dependent upon projected state funding, which in turn is dependent upon the health of the state economy and sufficient collection of property, income and sales taxes. As a result, interim budget reports are anchored on projections provided by the county and state as well as local expenditure decisions. 

The District’s financial condition and current year budget are presented at first interim by the MBUSD’s business and fiscal staff for review and approval by the Board of Trustees. The Governing Board of each district must certify whether their budget is able to meet their financial obligations for the remainder of the current fiscal year and two subsequent years. Certifications are positive, qualified, or negative. A positive certification means the District will be able to meet its financial obligations for the current year and two subsequent years. Qualified certification means the District may not meet its financial obligations, while negative certification indicates the District will not meet its fiscal obligations.

The Mira Costa High School Music Program currently houses a Grand Piano (need manufacturer, age, serial number) which has passed its useful life and is no longer usable by the District.  The current estimated value of the piano is $2,000.00.  Staff recommends that the Board approve this as the value of the property, identify the property as surplus, and authorize its sale without advertising per Board Policy and Administrative Regulation 3270. 

Per Board Policy and Education Code sections 17545 and 17546, when district-owned books, equipment supplies, or other personal property become unusable, obsolete, or no longer needed, the Superintendent or designee shall notify the Governing Board, provide an estimated value, and recommend whether the items be sold or disposed of by one of the methods prescribed in law and administrative regulation. Upon approval by the Board, the Superintendent or designee shall arrange for the sale or disposal of these items.

The district may sell surplus or obsolete district-owned personal property without advertising for bids if the Governing Board members attending a meeting unanimously agree that the property, whether one or more items, does not exceed $2,500 in value. 

Money received from the sale of surplus property must be either deposited in the district reserve or general fund or credited to the fund from which the original purchase was made.  Funds from the sale of the piano will be deposited in the District's general fund and used to purchase piano covers, benches, locks, and other items to support the MCHS music program.